Below you will find all details with regards to submitting abstracts, posters and presentations.

InSciTe project members

Please note that this is a semi-open meeting and that all InSciTe work presented should be released via the publication release procedure before submission and presentation. 

Once you have received your internal approval, you can send your finalized abstracts (along with a picture and resume), posters and presentations to Communications Manager Ingrid Grimbergen, before 6 September. Please send this to Your abstracts, picture and resume will already be published at the conference website by the midst of September.  

Guidelines for abstracts, pictures and resumes  

  • Abstract 




  • Title

Arial 11pt Small Caps and bold 


  • Authors and organizations

Arial 9pt Italic and presenting author underlined


  • Body text (max 350 words) 

Arial 10pt Normal. Single line spacing  


  • Figures (max 4)

Included as jpeg 400 x 400 pixels 


  • References (max 5) 

Arial 9pt 

  • Picture of yourself 

Full Colour

Jpeg 400 x 400 pixels 

  • Short resume  

Max 200 words 


Poster and presentations guidelines  

Oral presentations 

Prepared on the InSciTe Powerpoint template as available on the InSciTe intranet 

Format 16:9

Poster pitch presentations*  

Prepared on the InSciTe poster templates as available on the InSciTe intranet

Format A0 portrait  

Poster Pitches*

During the plenary session in the first day, a poster presenter will have the opportunity to pitch their poster. You can prepare a 1-minute pitch talk and one slide. The poster pitch should stimulate people to visit your poster in the ‘Poster, Network & Drinks’- session.